We are seeking a highly organised and detail-oriented Business Administrator to join our team, however we are also open to offering this as an Apprenticeship opportunity. The ideal candidate will possess strong administrative skills and be proficient in various Microsoft office software applications. This role will provide support to various departments , being key to financial and procurement operations to ensure smooth and efficient business processes. It will involve a combination of financial administration, purchase order processing, administrative support, and analytical reporting.
Key Responsibilities
Financial Operations
- Bank Posting & Reconciliation: Daily posting of bank transactions from the Excel cashbook into EMIR.
- Cash Account Notifications: Informing sales teams of proforma payments received daily.
- Credit Card Analysis: Monthly reconciliations of credit card receipts and allocating nominal code and VAT to each transaction.
- Credit Card Journal: Preparing the EMIR journal to record credit card costs monthly.
- Ad hoc cost code reporting and analysis.
Petty Cash Management:
- Daily control of the petty cash tin for minor expenditures.
- Monthly reconciliation of petty cash with receipts.
- Preparing EMIR journals to post petty cash costs.
Purchase Invoice Management
Invoice Processing:
- Importing invoices from Outlook to Dext daily.
- Importing invoice CSV lists from Dext into EMIR daily.
- Issue Resolution: Resolving issues related to purchase invoices daily.
- Statement Checking: Weekly comparison of supplier statements with EMIR records.
- Invoice Chasing: Monthly follow-up on invoices for completed purchase orders (POs) based on the report I run off EMIR for PO’s to be invoiced.
- Carriage Cost Allocation: Weekly allocation of costs from carriage invoices to relevant jobs in EMIR.
- Credit Notes: Raising and chasing credit notes as required
Purchase Order (PO) Management
- Raising POs: Daily creation of POs in EMIR for approval.
- PO Communication: Coordinating approved POs with suppliers and internal stakeholders daily.
- Delivery Note Scanning: Daily scanning of signed delivery notes to corresponding POs.
- PO Research: Researching and identifying items and suppliers that align with the PO requisition Excel sheet.
- Purchase Requisition Management: Managing the purchase requisition Excel and monthly consumable orders.
Administrative Tasks
- Filing: Weekly filing of job cards into storage folders and holiday forms.
- Reception Duties: Daily handling of phone calls, post, and welcoming guests.
- Office & Admin Supplies Management: Weekly monitoring and ensuring adequate stock levels of office supplies (e.g., pens, paper).
- Training Room Preparation: Preparing training rooms for sessions on an ad hoc basis, including organising refreshments and distributing certificates.
- Holiday App Management: Implementing and maintaining the E-Days holiday app.
Other
- Supporting the goods-in team during staff holidays by managing signed delivery notes.
- Div D Labour Utilisation Report: Quarterly review of booked hours versus available hours for management review.
- Ad hoc reporting and analysis.
Requirements
- Strong numerical competency (incl Maths GCSE grade c/4 or above).
- ·Strong computer skills in programmes such as Microsoft Outlook and Excel.
- Strong organisational skills with the ability to manage multiple tasks simultaneously.
- Excellent phone etiquette and interpersonal skills for effective communication with clients and colleagues.
- Attention to detail with a focus on accuracy in data entry tasks.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Familiarity with office equipment such as printers, scanners, and computers is essential.
- Some experience in an administrative role or similar position.
If you are a motivated individual looking to contribute to a dynamic team while developing your career in business administration, we encourage you to apply for this exciting opportunity. We are open to both Apprentices as well as experienced Business Administrators.
Job Types: Full-time, Permanent, Apprenticeship, Graduate
Pay: Up to £24,000.00 per year
Additional pay:
Benefits:
- Additional leave
- Company pension
- Free parking
- Life insurance
- On-site parking
Schedule:
- Day shift
- Monday to Friday
- No weekends
Education:
- GCSE or equivalent (preferred)
Work Location: In person
Reference ID: Business Administrator
